Administrative Posts (Level 2 – 5): Department of Public Enterprises

The Department of  Public Enterprises has a number of junior-level posts open at their offices in Pretoria.

These posts are advertised in the DPSA Vacancy Circular 22 of 2024 and are detailed below. Please note that the application process is indicated at the end of this post.

Location: Pretoria

Closing date: 5 July 2024

ADMINISTRATIVE ASSISTANT REF NO: DPE/2024/024 (2 POSTS)

Unit: Office of the Director-General
Salary: R261 417 per annum
Centre: Pretoria

Requirements:

• Appropriate Senior Certificate, Grade 12 (NQF level 4)
• At least 2 years’ experience in general administration
• Good communication skills, both oral and writing
• Client orientation and customer focus
• Honesty and integrity
• Service delivery innovation
• Organizing skills
• Ability to work under pressure

Duties:

• Provide a secretarial/receptionist support service to the Office
• Receive telephone calls and refer the calls to the correct persons
• Receive and direct visitors to the relevant officials
• Take messages and forward to the relevant official
• Type documents for the staff within the Office
• Operate office equipment like fax machines and photocopiers
• Maintain the reception area in a neat condition
• Liaise with Security personnel
• Receive and record documents/correspondence delivered to the Office
• Maintain confidentiality of documents
• Ensure that the documents/correspondence are handed to the relevant official(s)
• Receive and direct visitors to the Office of the Minister/Deputy Minister
• Maintain incoming correspondence
• Provide ancillary administrative support services
• Render typing services
• Render filing and document management services
• Prepare draft letters of a routine nature
• Check documents and compile schedules as directed
• Check documents and capture data on various systems

Enquiries: Ms. Lettie Sono, Tel No: (012) 431 1026

POST 22/52: REGISTRY CLERK, REF NO: DPE/2024/025 (2 POSTS)

Unit: Directorate: Information Management
Salary: R216 417 per annum (Level 5)
Centre: Pretoria

Requirements:

• Grade 12 certificate or equivalent qualification
• Competencies and Attributes: Planning, organizing, client orientation, confidentiality, integrity, and honesty
• An understanding of the National Archives and Records Service Act
• Familiarity with different filling systems
• Ability to work under pressure and deliver timeously

Duties:

• Provide registry counter services
• Attend to clients
• Handle telephonic and other enquiries received
• Receive and register hand-delivered mail/files
• Handle incoming and outgoing correspondence
• Receive all mail, sort, register, and dispatch mail
• Distribute notices on registry issues
• Render an effective filing and record management service
• Open and close files according to record classification system
• File/storage, trace (electronically/manually), and retrieve documents and files
• Complete index cards for all files
• Operate office machines in relation to the registry function
• Open and maintain Franking machine register
• Frank post, record money, and update register daily
• Undertake spot checks on post to ensure no private post is included
• Lock post in postbag for messengers to deliver to Post Office
• Open and maintain the remittance register
• Record all valuable articles as prescribed in the remittance register
• Hand delivers and signs over remittances to finance
• Send wrong remittances back to sender via registered post and record reference number in the register
• Keep a daily record of the number of letters franked
• Process documents for archiving and/or disposal
• Electronic scanning of files
• Sort and package files for archives and distribution
• Compile a list of documents to be archived and submit to the supervisor
• Keep records for archived documents

Enquiries: Ms. Lettie Sono, Tel No: (012) 431-1265

POST 22/53: DRIVER/MESSENGER, REF NO: DPE/2024/026 (2 POSTS)

Unit: Knowledge Centre
Salary: R155 148 per annum (Level 3)
Centre: Pretoria

Requirements:

• Grade 10 Certificate plus valid driver’s license

Duties:

• Provide driver and messenger services
• Perform delivery assignments
• Undertake assignments for the Minister
• Deal with assignments in a confidential manner
• Ensure that official documents in transit are well secured
• Ensure the safety of passengers
• Transport employees and guests
• Collect, deliver, and distribute documents and parcels
• Render a general support function in the office
• Render assistance with logistical arrangements
• Assist with the distribution of memoranda, documents, etc.
• Assist with document reproduction and document binding services

Enquiries: Ms. Lettie Sono, Tel No: (012) 431-1265

POST 22/54: FOOD SERVICE AID, REF NO: DPE/2024/027 (3 POSTS)

Unit: Security and Facilities
Salary: R131 265 per annum (Level 2)
Centre: Pretoria

Requirements:

• NQF level 1 to 4 qualification
• Exposure in refreshment preparation, etiquette, hygiene, and serving
• Basic literacy
• Good communication skills
• Organizing skills
• Interpersonal relations
• Flexibility and teamwork

Duties:

• Provide refreshment serving services
• Serve refreshment to official visitors and cater for meetings held at DPE in a professional manner
• Secure refreshment stock for meetings
• Alert the supervisor to replenish refreshment items and cleaning material
• Tidy boardroom cutlery and alert the supervisor to the need for procurement of new items
• Ensure regular serving of water in the boardrooms
• Manage the bookings system of the boardrooms
• Render assistance with logistical arrangements in preparation for meetings
• Assist with document reproduction and facsimile services

Enquiries: Ms. Lettie Sono, Tel No: (012) 431-1265

APPLICATION PROCESS

• The Department of Public Enterprises, Private Bag X15, Hatfield, 0028
• Hand deliver at 80 Hamilton Street, Arcadia, Pretoria 0008

For Attention: Human Resources
Closing Date: 5 July 2024

PLEASE NOTE:

• Applications must be submitted on Approved-New-Z83-form and Copies of qualifications, identity document and driver’s license (where appropriate) and any other relevant documents. Such copies need not be certified when applying for a post.
• Only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• Correspondence will be limited to shortlisted candidates only.
• If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Shortlisted candidates will be subjected to screening and security vetting to determine the suitability of a person for employment.
• Failure to submit the requested documents will result in your application not being considered.
• The department reserves the right not to fill these positions.
• People with disabilities are encouraged to apply and preference will be given to the departmental EE Targets and people with disabilities.

If the post has expired or the link no longer works, you can search for other jobs at www.jobsandmore.co.za.

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