Administrator: Assupol Life

Closing date : Not indicated

Contract Type : Permanent

Assupol

Assupol invites qualified candidates to apply for the Administrator post that has become available at their head office in Menlyn.

Job Ref #: AIA
Industry: Insurance
Job Type: Permanent

Location: Menlyn, Pretoria, Gauteng

Provide professional administrative, secretarial, and support to the Incub8 team.

1. Co-ordination of Intra-Group Departmental Communication

Liaise between managers, team, and other teams in the Assupol Group on behalf of Incub8 with Assupol.
Provide key statistical reports to and from all stakeholders within the Assupol Group in relation to Incub8 with Assupol.
Support the Chief Executive Officer, Chief Operations Officer, and Executive Head of Business Development in facilitating all Incub8 with Assupol-related operations and follow-up on responses and reports from managers and teams.
Handle and screen all incoming communications and respond appropriately and/or facilitate responses from Incub8 with Assupol.
Coordinate internal communication with various teams within the Group.
Facilitate all internal meetings with intragroup departments.

2. Co-ordination of Incub8 with Assupol and External Stakeholders Including Cell Owner Shareholders

Act as the key liaison officer between Incub8 and key stakeholder representatives.
Provide and/or obtain key statistical reports to and/or from all stakeholders and Incub8.
Support Executive management of Incub8 in facilitating all communications and/or interactions with existing and prospective stakeholders of Incub8.
Handle and screen all incoming communications and respond appropriately and/or facilitate responses from Incub8.
Facilitate all meetings with key external stakeholders.

3. Perform Secretarial Duties and Administration

Provide support in managing the diary of the Chief Operations Officer and Executive Head of Business Development.
Assist in the preparation, management, and control of the departmental budget in support of the Executive team.
Prepare and consolidate statistical and performance reports in support of the Executive team.
Prepare documentation such as letters, reports, presentations, and memos for review by the Executive team.
Draft letters and distribute documentation, such as reports and memos, to relevant stakeholders.
Assist in the planning, organizing, and coordination of company events.
Liaise with internal and external stakeholders, including executives, directors, committee members, and others, where appropriate.
Assist with the organization of internal and external meetings prior to and during events.
Coordinate arrangements for company visitors as necessary.
Prepare for meetings, including preparation of meeting packs (agenda, minutes, and other required material).
Take minutes at meetings and distribute them as necessary.
Make travel and accommodation arrangements when required.

4. General Office Administration

1 year of experience

To apply for this position, click here to access the online form and follow the instructions provided.

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