Administrator: Assupol Life

Assupol invites qualified candidates to apply for the Administrator post that has become available at their head office in Menlyn.

Job Summary

Job Ref #: AIA
Industry: Insurance
Job Type: Permanent

Location: Menlyn, Pretoria, Gauteng

Job Description

Provide professional administrative, secretarial, and support to the Incub8 team.

1. Co-ordination of Intra-Group Departmental Communication

• Liaise between managers, team, and other teams in the Assupol Group on behalf of Incub8 with Assupol.
• Provide key statistical reports to and from all stakeholders within the Assupol Group in relation to Incub8 with Assupol.
• Support the Chief Executive Officer, Chief Operations Officer, and Executive Head of Business Development in facilitating all Incub8 with Assupol-related operations and follow-up on responses and reports from managers and teams.
• Handle and screen all incoming communications and respond appropriately and/or facilitate responses from Incub8 with Assupol.
• Coordinate internal communication with various teams within the Group.
• Facilitate all internal meetings with intragroup departments.

2. Co-ordination of Incub8 with Assupol and External Stakeholders Including Cell Owner Shareholders

• Act as the key liaison officer between Incub8 and key stakeholder representatives.
• Provide and/or obtain key statistical reports to and/or from all stakeholders and Incub8.
• Support Executive management of Incub8 in facilitating all communications and/or interactions with existing and prospective stakeholders of Incub8.
• Handle and screen all incoming communications and respond appropriately and/or facilitate responses from Incub8.
• Facilitate all meetings with key external stakeholders.

3. Perform Secretarial Duties and Administration

• Provide support in managing the diary of the Chief Operations Officer and Executive Head of Business Development.
• Assist in the preparation, management, and control of the departmental budget in support of the Executive team.
• Prepare and consolidate statistical and performance reports in support of the Executive team.
• Prepare documentation such as letters, reports, presentations, and memos for review by the Executive team.
• Draft letters and distribute documentation, such as reports and memos, to relevant stakeholders.
• Assist in the planning, organizing, and coordination of company events.
• Liaise with internal and external stakeholders, including executives, directors, committee members, and others, where appropriate.
• Assist with the organization of internal and external meetings prior to and during events.
• Coordinate arrangements for company visitors as necessary.
• Prepare for meetings, including preparation of meeting packs (agenda, minutes, and other required material).
• Take minutes at meetings and distribute them as necessary.
• Make travel and accommodation arrangements when required.

4. General Office Administration

• Maintain files and record-keeping systems (electronic and/or physical).
• Ensure appropriate stationery for the office.
• Log Service Desk requests to the Facilities and IT departments.
• Ensure payment of all service providers.
• Assist with ad hoc duties.

Formal Education

• Matric
• Undergraduate Degree, Diploma, and/or Certificate

Technical/Legal Certification

• Advanced MS Office (Outlook, Excel, Word, PowerPoint – Intermediate)

Experience

1 year of experience

Application Process

To apply for this position, click here to access the online form and follow the instructions provided.

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