Transport Education Training Authority
Transport Education Training Authority is looking to fill the position of Administrator: SD Compliance and Auditing, based in Johannesburg.
Job Ref #: TA-38
Location: Johannesburg, Gauteng
Industry: Freight/Shipping/Transport/Import/Export
Job Type: Permanent
Closing date: 19 July 2024
KEY PERFORMANCE AREAS
1 Customer Relations
1.1. Support to internal and external stakeholders.
1.2. Liaising with other operational team members to ensure that reports, presentations, and other ad hoc deliverables are completed.
1.3. Provincial linkages and participation (Career Expos; Job Fairs; Industry Related Expos).
1.4. Attend and participate in workshops targeting relevant stakeholders.
1.5. Effective relationship management through ad hoc telephonic and electronic queries from learners and
stakeholders (internal & external) in a professional manner.
1.6. Keep stakeholders informed of new developments in TETA (charge in legislations, processes, procedures , and policies).
1.7. Support in developing /reviewing and drafting skills development policies, procedures, Standard
Operating Procedures and Guidelines.
1.8. Support in preparing the SD and LP Unit inputs for internal and external audits.
2 Mandatory Grants
2.1. Support stakeholders and chambers with system changes.
2.2. Support the Practitioner with the WSP and ATR report that must be submitted to relevant structures for approval
2.3. Support compliance with the assessment of WSP and ATR.
2.4. Support the Practitioner with the extension and appeals report that must be submitted to relevant structures for approval.
2.5. Support with the compliance audit for Mandatory Grants.
2.6. Administer and conducting training of business units regarding system changes.
3 Discretionary Grant
3.1. Support in the development of advertisements for Discretionary Grants and guidelines for applications;
3.2. Support with the compliance audit for chamber DG recommendations
3.3. Support with the consolidation/correction of the DG Recommendation Schedule
3.4. DG Contract Management Workshop support.
4 Auditing & Compliances
4.1. Support Auditors with queries and requirements that they may have with regards to the learning Programs.
4.2. Support in the preparation of audits by collating chamber submissions and relay to auditors while filling informational gaps through searches on Paper trail and other electronic resources.
4.3. Relay auditor’s requests to relevant chambers/units.
4.4. Assist with audit queries, identify, and recommend changes to the Practitioner.
5 Skills Development Facilitator, MG, and DG Roadshows
5.1. Coordination of advertisement for Roadshows and publish it on the website.
5.2. Liaise with stakeholders and send out communications to inform them about the planned Roadshows.
5.3. Development and manage the RSVP process.
5.4. Assist with the booking of venues, accommodation, transport and other related logistics.
6 Documentation of processes
6.1. Develop templates & processes for SD & LP (DG & MG Approval Schedule).
6.2. Submit template to chambers for corrections and update with suggestions provided.
7 General Administration
7.1. Ensuring effective implementation of filing system and information management within the unit.
7.2. Drafting of motivation and good specifications for compliance related processes and circulate for approval on RFP system.
7.3. Circulate documents that require approval on the paper trail for signatures.
7.4. Provide input and assistance during system scoping and system reviews.
7.5. Manage staff time, attendance and leave according to the Leave Policy.
8 Reporting
8.1. Monthly report to the Practitioner.
8.2. Approved list of approved Mandatory Grant (WSP/ATR) applications.
Qualifications
• Matric and 3-year qualification in ETD/HRD/HRM or relevant tertiary qualification;
• Minimum of 3 years experience in the Education, Training and Development Environment;
• Experience in the ETD/SETA environment or Transport Sector will be an added advantage;
• Knowledge of office procedures
• Be prepared to work overtime and travel.
Knowledge and Skills
Knowledge of:
• Skills Development Levy Act.
• Basic Conditions of Employment Act.
• Public Finance Management Act.
• Knowledge and understanding of the Skills Development Act (SDA), NSDP and QCTO.
• Knowledge of standard office procedures, processes and policies.
• Knowledge of filing systems, contracts management systems, records management and administration.
• Ability to operate spreadsheets, word processing at a highly proficient level, and computing proficiency in: MS Word, MS Excel, MS PowerPoint, and MS Outlook.
• Stakeholder Relations Management.
Skills
• Analytical, problem solving and critical thinking skills.
• Consultation and Facilitating skills.
• Planning, monitoring, and report skills.
• Presentation, communication and writing skills.
• Project management skills.
• Strong focus on customers, service, and stakeholder engagement skills.
Application Process
Only interested candidates who meet the minimum requirements should submit their detailed CV and cover letter on this link.
Please note:
- This position is designated for Employment Equity candidate and its current EE targets is to appoint a candidate from the population group that is White Female.
- It is the applicant’s responsibility to have foreign qualifications evaluated by the African Qualification Authority (SAQA).
- The closing date for all applications is Friday, 19 July 2024
- Should you not hear from TETA within 21 days of the closing date, kindly consider your application unsuccessful.
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