RCL Foods
RCL Foods is on the hunt for a Debtors Clerk to join our Baking team in Benoni.
Reference Number: RCL240722-1
Company: RCL Foods
Job Title: Debtors Clerk
Job Type Classification: Permanent
Location – Town / City: Benoni, Ekurhuleni, Gauteng
Closing Date: 1 August 2024
Job Description
The successful incumbent will be responsible for facilitating the achievement of customer collection targets, essential to the profitability of the Company, managing overdue accounts, reducing the Company’s risk, and minimizing losses.
Minimum Requirements
- Must reside in or around Benoni
- A relevant Degree/Diploma in Finance
- Knowledge of SAP/SYSPRO would be advantageous
- Proficiency in Microsoft Outlook, Word, and Excel.
Duties & Responsibilities
Credit Control
- Generate and dispatch invoices or PODs on time to enable payment
- Receive remittance advices from customers and allocate appropriately, daily
- Clear all allocated cash in the General Ledger
- Match all debits and credits on the ERP system
- Run statements on the ERP system prior to agreed monthly deadlines and distribute to customers
- Assist vansheet clerks with driver corrections
- Assist FM/Accountant with administrative duties
- Ensure all adhoc duties are performed to the satisfaction of the FM.
Customer Administration
- Maintain compliance with credit limits for each customer and highlight possible non-conformance to the responsible supervisor before they exceed defined limits
- Liaise with customers to inform them of balances once statements have been distributed, ensuring interim payment or assisting with applications/documents for increases in credit limits where indicated by the credit analysis report
- Report on all transactions over 60 days to the Credit Supervisor
- Process ‘stop supply’ instructions on the ERP system where customer non-payment has occurred, ensuring all necessary instructions and authorizations have been received
- Liaise with customers to rectify account problems before “stop supply” instructions are implemented
- Advise customers when the account has been blocked and ensure all necessary internal departments are aware of the status of the customer/account
- Process journals for the movement of driver payments.
Claim Processing
- Investigate pricing claims on the ERP system, print invoices, and review deals on the system
- Obtain authorization for valid deals on the prepared pricing cover sheet and distribute within the department
- Schedule claims on the ERP system for pricing where no valid deal exists and provide supporting documentation to relevant team members for processing
- Manage stock claims (returns, damaged stock, shortage, etc.) by initiating the document flow
- Assess if credit has been passed on queries and, if not, submit supporting documents electronically to the relevant site
- Ensure stock claims are tracked on the ERP system and that queries are finalized
- Manage invalid claims by providing the necessary proof or backup documents to the customer
- Update and maintain the Chain Store tracker for claims and ensure the credit notes are processed accordingly.
Sales Administration Function
- Maintain electronic and paper-based customer records and information
- Verify pricing discounts with the relevant account manager and implement
- Investigate Syspro order discrepancies on a weekly basis, liaise with the National Account Manager and Channel Manager, and implement corrective action
- Ensure all supporting documentation is submitted and correctly completed for account creation.
Teamwork and Self-Management
- Take ownership and accountability for tasks and activities, demonstrating effective self-management in planning, prioritizing, and self-development
- Follow through to ensure quality and productivity standards of work are consistently and accurately maintained
- Inform relevant parties if tasks or deadlines are not met, identify potential risks, and provide appropriate resolution
- Support and drive the business core values
- Manage colleagues’ and clients’ expectations and communicate appropriately
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
- Champion training and development of self and others through utilizing available training opportunities
- Participate in and drive regular performance appraisals, ensuring own targets and goals are clear and achievable.
Application Process
To apply for this position, click here to access the online form and follow the instructions provided.
If the post has expired or the link no longer works, you can search for other jobs at www.jobsandmore.co.za.
Policy
RCL Foods is committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, internal candidates will be considered first before reviewing external applicants, provided that this supports the achievement of our Employment Equity goals.